Please contact us about the following opportunities to join our team:

Office Manager
Non-Exempt, Part Time
10-15 Hours Per Week

Job Function:

The Office Manager assists the Executive Director with all phases of program management and acts as a front person for the office and in the community.

Essential Duties and Responsibilities:

  • Handles general bookkeeping functions including accounts payables/receivables, processing rent, payroll, payroll taxes under the direction of the accountant, as well as assists with annual audit.
  • Completes month-end/quarter-end reports; i.e. payroll tax forms, occupancy, resident move-out, resident tracking, outreach statistics, potential resident/referral sources.
  • Familiar with Quickbooks Online
  • Handles inquiries on Senior Home Sharing facilities and services and coordinates processing of applications residents when moving in/out, updates resident rosters, and processes security deposits
  • Maintains Giftworks database and ensures proper acknowledgment of donors.
  • Acts as Personnel Coordinator, maintaining employee files, obtaining Illinois State Police background checks, assisting in employee issues and hiring managers and assistant managers.
  • Responds to calls from residents and house managers on maintenance and repairs needed and other problems.
  • Handles purchasing for the office as approved by the Executive Director and repairs of office equipment.
  • Assists the Executive Director in managing special functions such as open houses, conferences, workshops, and annual meetings and appeal letters.
  • Manages the office in the absence of the Executive Director.
  • Attends and records minutes of Senior Home Sharing Board of Directors meetings and other committee meetings as needed and sends announcements.
  • Does typing, filing, and other secretarial functions, including updating, maintaining, and organizing office systems and flow.
  • Assumes other duties as assigned.

Qualifications:

  • High School Diploma or equivalent
  • Business courses and/or previous office experience
  • Computer skills
  • Customer service skills

Contact Courtney Simek, [email protected] to apply.

 

 

House Manager
Non-Exempt, Full Time
Monday – Friday 8 am to 6 pm
Naperville

Job Function:

The House Manager supervises the home, executes all aspects of the home’s dining program and provides a congenial atmosphere for residents.

Essential Duties and Responsibilities:

  • Communicates with the administration on all matters pertaining to residents’ well-being.
  • Communicates with the administration on all house matters including house budgets, expenses, and needs.
  • Adheres to a medical emergency and non-medical emergency procedures and provides incident reports as outlined in the Handbook for House Managers.
  • Maintains a complete record of all household expenses.
  • Works with a registered dietician to plan a balanced diet and cooks/serves three nutritious and appealing meals a day.
  • Purchases groceries based on sound, economical meal planning and transports groceries to residence locations.
  • Provides opportunities for residents to plan and be involved in decisions about menus.
  • Provides opportunities for and encourages the residents to share in daily/weekly tasks which shall be performed to maintain a clean and neat home.
  • Performs housekeeping daily to maintain a high standard of order and cleanliness.
  • Coordinates with residents and volunteers to provide opportunities for socializing and physical activities for the residents.
  • Notifies the office staff when home maintenance and repairs are needed.
  • If requested by residents, launders residents’ linens weekly and assists with linen replacements on bed when needed.
  • Additional duties as assigned.

Qualifications:

  • Prefer Associate’s or Bachelor’s degree in psychology, human services, home economics, gerontology, social work, related fields, or equivalent combination of personal skills developed through training and/or experience.
  • Strong management and organizational skills.
  • Enjoys working with independent seniors.
  • Good homemaking and hospitality skills, especially in food preparation and service of meals.
  • A sense of humor, patience, and sensitivity to the needs of the aging.
  • Good physical and mental health.
  • Able to lift at least 25 lbs. and walk up and down stairs carrying groceries or laundry.
  • Practice good personal hygiene and health habits; e.g., thorough hand washing before handling food and after washroom visits.

Contact Courtney Simek, [email protected] to apply.